Policies / 08-13 · Policy 13 of 13

Evaluating Grantee Performance

OGM Policy 08-13, Version 1.2, effective April 1, 20245:04Based on public OGM policies and Minnesota statutes
Key points

What the policy requires

Look back before you award

Consider an applicant's performance on prior grants from your agency before a new award.

OGM Policy 08-13

What to review

Amounts awarded and paid · dates · promised and actual outcomes · risk conditions · reporting · monitoring · fraud concerns · termination

OGM Policy 08-13

$25,000 and less

Evaluate and document; retain; available on request. Also older grants over $25,000 issued before April 1, 2024.

OGM Policy 08-13

Public evaluations

Over $25,000, issued on or after April 1, 2024: report to the commissioner, posted online. No exceptions.

Minn. Stat. § 16B.98, subd. 12; OGM Policy 08-13

What the report contains

Purpose · amount provided · written appraisal of timeliness, quality and overall performance

Minn. Stat. § 16B.98, subd. 12(b)

The grantee's response

Grantees may request copies and respond in writing. Responses stay in the grant file.

Minn. Stat. § 16B.98, subd. 12(b)(3)

Honest evaluations are protected

No grantee suit unless false and defamatory, malicious, and harmful, shown by clear and convincing evidence

Minn. Stat. § 16B.98, subd. 13

Pre-award history check

Grants of $50,000+: review the applicant's history of performing similar duties. Concerns can mean added conditions.

Minn. Stat. § 16B.981, subds. 2(1), 5
Team checklist

Questions to ask

  • 1Every closed grant evaluated and documented, within about 60 days?
  • 2Grants over $25,000 since April 2024 reported to Administration?
  • 3Past evaluations read before every new award?
Sources

Policy and statutes

  • OGM Policy 08-13, v1.2 (April 1, 2024): mn.gov/grants
  • Minn. Stat. §§ 16B.98, subds. 12, 13; 16B.981, subds. 2, 5
  • Laws 2023, ch. 62, art. 7, sec. 8 (grantee evaluations, effective April 1, 2024)

Statute links open the Office of the Revisor of Statutes.