Policies / 08-12 · Policy 12 of 13

Grant Amendments

OGM Policy 08-12, Version 1.2, effective April 1, 20244:52Based on public OGM policies and Minnesota statutes
Key points

What the policy requires

Not valid until approved

Amendments bind only when signed by the agency head or delegate, approved by the commissioner, encumbered, and dated as the statute requires.

Minn. Stat. § 16B.98, subd. 5(a)

Amendment required

Any change to the total obligation, compensation, or expiration date

OGM Policy 08-12

What counts

Any addition, deletion, or change to a fully executed grant agreement or grant award notification

OGM Policy 08-12, Definitions

Stay in scope

Purpose similar to the original. Duties within the original RFP, notice of grant opportunity, or application.

OGM Policy 08-12

Five-year limit

Agreement plus amendments: no more than five years without the commissioner's written approval

Minn. Stat. § 16B.98, subd. 5(b); OGM Policy 08-12

Exceptions are reported

Expire or renew after five years. Each approved exception reported to legislative committees.

Minn. Stat. § 16B.97, subd. 4(a)(1), as amended by Laws 2026, ch. 122

Keep the full file

Executed agreement and every amendment kept on file at least as long as grantee records: six years minimum

Minn. Stat. § 16B.98, subds. 5(c), 8
Team checklist

Questions to ask

  • 1Every change to amount, compensation, or end date made by executed amendment?
  • 2Grantees told to request changes early?
  • 3Anything past five years approved in writing?
Sources

Policy and statutes

  • OGM Policy 08-12, v1.2 (April 1, 2024): mn.gov/grants
  • Minn. Stat. §§ 16B.97, subd. 4(a)(1) (Laws 2026, ch. 122); 16B.98, subds. 5, 8
  • Laws 2023, ch. 62, art. 7, sec. 5 (commissioner approval of amendments; grants issued on or after April 1, 2024)

Statute links open the Office of the Revisor of Statutes.