Policies / 08-10 · Policy 10 of 13

Grant Monitoring

OGM Policy 08-10, revised December 2, 20165:13Based on public OGM policies and Minnesota statutes
Key points

What the policy requires

Duty to monitor

A granting agency shall diligently administer and monitor any grant it has entered into.

Minn. Stat. § 16B.98, subd. 6

Monitoring visits

Over $50,000: at least one visit before final payment. Over $250,000: at least annually.

OGM Policy 08-10

Before you go

Adequate notice · tell the grantee who should attend · review every report already submitted

OGM Policy 08-10, Procedure 3

Tribal sovereignty

An agency may not require an Indian tribe or band to deny its sovereignty as a condition of a grant.

Minn. Stat. § 16B.98, subd. 10; § 10.65, subd. 3(a)

Financial reconciliation

Over $50,000: at least once before final payment. Payment requests matched to receipts, purchase orders, payroll.

OGM Policy 08-10

Audit reach

Grantee records open to the agency and auditors for at least six years. Implied even without an audit clause.

Minn. Stat. § 16B.98, subd. 8

Can't meet the minimum?

Exception request + monitoring and reconciliation plan + risk assessment, approved by the Commissioner of Administration

OGM Policy 08-10, Scope of Coverage

Risk-based plans

Risk factors: staff turnover · prior performance · pre-award financial review · late or missing reports

OGM Policy 08-10, Definitions

Exceptions don't last forever

Expire or renew after five years. Each approved exception reported to legislative committees.

Minn. Stat. § 16B.97, subd. 4(a)(1), as amended by Laws 2026, ch. 122

Write it down

Visit and reconciliation records go in the grant file. From 2027: nonprofit agreements require posting the fraud reporting tools.

OGM Policy 08-10; Minn. Stat. § 15E.35(b) (Laws 2026, ch. 92, art. 1, sec. 10)
Team checklist

Questions to ask

  • 1Every grant over $50,000 visited and reconciled before final payment?
  • 2Grants over $250,000 visited every year?
  • 3Every visit and reconciliation documented in the grant file?
Sources

Policy and statutes

  • OGM Policy 08-10, Grant Monitoring (revised Dec. 2, 2016): mn.gov/grants
  • Minn. Stat. §§ 10.65, subd. 3; 16B.97, subd. 4(a)(1) (Laws 2026, ch. 122); 16B.98, subds. 6, 8, 10
  • Laws 2026, ch. 92 (Office of the Inspector General, Minn. Stat. § 15E.35, effective Jan. 1, 2027)

Statute links open the Office of the Revisor of Statutes.