Policies / 08-09 · Policy 9 of 13

Grant Progress Reports

OGM Policy 08-09, issued December 8, 20084:41Based on public OGM policies and Minnesota statutes
Key points

What the policy requires

Coverage

Competitive, legislatively named, formula, single and sole source grants · not bonding or capital grants

OGM Policy 08-09, Scope of Coverage

The baseline

Written progress reports at least annually, until all funds are spent and all terms are met

OGM Policy 08-09

You choose the format

Narrative, statistical, financial · goals, activities, outcomes, challenges, lessons learned

OGM Policy 08-09, Definitions

The statute behind it

Diligently administer and monitor every grant · report a grant's status to the commissioner on request · OGM may review agency compliance

Minn. Stat. §§ 16B.98, subd. 6; 16B.97, subd. 4(a)(9)-(10)

Follow up

Agency staff review submitted reports and follow up with questions or concerns

OGM Policy 08-09, Procedures 3

The payment rule

No payments on grants with past-due progress reports unless the agency has given a written extension

OGM Policies 08-09 and 08-08

Reports feed evaluations

Grants over $25,000 issued on or after April 1, 2024: written performance evaluation, posted publicly · grantee may respond in writing

Minn. Stat. § 16B.98, subds. 12-13

Keep the reports

Audit rights: at least six years from the end date or final report approval, whichever is later, or longer if retention rules require · agency keeps records as long

Minn. Stat. § 16B.98, subds. 5(c), 8
Team checklist

Questions to ask

  • 1Every agreement sets a reporting schedule, at least annually?
  • 2Every report reviewed, with follow-up on concerns?
  • 3Payments held on past-due reports unless a written extension is on file?
Sources

Policy and statutes

  • OGM Policy 08-09, Grant Progress Reports (issued December 8, 2008): mn.gov/grants
  • OGM Policy 08-08, Grant Payments
  • Minn. Stat. §§ 16B.97, subd. 4; 16B.98, subds. 5, 6, 8, 12, 13

Statute links open the Office of the Revisor of Statutes.